In addition to async communication over Discord and email, in-person meetings or group calls are useful for giving team members rich context and information about current initiatives. This is an important foundation for creating alignment and high-quality proposals. Separate meetings may be organized for key milestones, such as a kick-off call or a live proposal pitch session where proposers can present their ideas. We recommend having a facilitator and a note-taker (rotating role), to publish notes openly so that anyone can access them.
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🌱 Things to remember in a weekly group call:
- Ask new members of the group to introduce themselves in 30 seconds
- Make sure time is made at the beginning of the call for crucial updates and notices
- Reserve 5-10 min for “proposal accountability” updates, where people with passed proposals are asked to feed back on the state of their proposal
- Use breakout rooms to work in smaller groups
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Governance team has two meetings each week:
- Governance Weekly Sync 1
Monday or Tuesday · 17:00 – 17:30 UTC
Google Meet joining info
Video call link: https://meet.google.com/aqw-tdha-vck
- Governance Weekly Sync 2
Thursday · 16:00 – 16:30 UTC
Discord server - Event
Untitled Database
Facilitation
While any meeting or online call can help us align and connect, facilitators can help the group achieve outcomes and co-create.
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🌱 Tips for facilitating online meetings
- Make sure you have a stable internet connection
- Share the rules for "Online Call Hygiene" with participants:
- Mute microphone when not speaking
- Raise your hand if want to say something
- Turn on your video
- Remember to document what happens to share afterwards
- Record the call
- Ask for a note-taker
- Have a template ready for note-taking
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